Auron installs AI systems that convert every new referral into a booked eval in under 60 seconds, cut no-show rates with automated reminder sequences, and re-engage patients who drop off their plan of care before they're discharged.
Free audit. No obligation. No long-term contracts.
The Problem
Most referrals never convert. Most patients who cancel once never rebook. And most patients who feel "good enough" stop coming before their plan of care is complete.
A physician sends a referral. The patient means to call. Your front desk is busy. By the time anyone follows up, they've either forgotten or found another clinic.
PT has one of the highest no-show rates in healthcare — often 15–25%. Each empty slot is a lost visit, lost revenue, and a patient falling behind on their recovery.
As soon as pain subsides, patients self-discharge. They feel better, so they stop coming. Your plan of care wasn't complete. Their outcome wasn't optimal. Nobody wins.
What We Build
We connect to your existing scheduling system, EHR, and phone number. You don't touch a line of code. We hand it to you fully live.
The moment a referral hits your system, our AI sends a warm, personal text to the patient within 60 seconds — introducing your clinic and offering to book their initial eval on the spot.
Three automatic reminders go out before every appointment. Patients can confirm, reschedule, or cancel in one tap without calling the front desk — and your schedule updates instantly.
When a patient misses a session, an AI message goes out that same day. When patients approach their visit goal, an automated message explains why completing care matters — in their words, not clinical language.
How It Works
We review your referral conversion rate, no-show rate, and plan of care completion numbers. You'll see your revenue gap in dollars before we propose anything.
Our team builds your AI systems and integrates with your scheduling software and Twilio number. You approve every message template — we write them in language that matches your clinic's tone.
We walk your front desk through the live system in 30 minutes. From that point, every referral, every reminder, and every patient re-engagement runs automatically.
The Outcomes
Following up on every referral in under 60 seconds typically converts 30–50% more referrals into booked initial evaluations compared to manual follow-up.
A 3-touch reminder sequence cuts no-shows by an average of 30%, filling those slots back with confirmed patients and recaptured cancellations.
Automated re-engagement messages after missed visits and milestone nudges double the rate of patients completing their full plan of care — better outcomes, better reviews.
Pricing
One setup fee. One monthly retainer. No hidden platform fees, no annual contracts.
For clinics ready to automate referral follow-up and appointment reminders today.
Complete automation — referral conversion, reminders, and plan of care retention in one system.
FAQ
We integrate with WebPT, Jane App, Clinicient, TherapyNotes, and GoHighLevel. If you use a different system, we'll scope compatibility during the free audit. In most cases we can connect via webhook or API — and if not, we'll tell you upfront before you commit to anything.
We connect to your intake workflow — whether that's a web form, a fax-to-email service, or a direct EHR notification. The moment a new referral record is created, the webhook fires and the AI sends a text to the patient within 60 seconds. You can also trigger it manually from a simple dashboard if your intake process is non-standard.
Yes. The AI messages are designed to communicate scheduling information only — we never send PHI (Protected Health Information) via SMS. Messages reference the patient by first name and the clinic name, but contain no clinical details, diagnoses, or insurance information. We also sign a Business Associate Agreement (BAA) with every client before going live.
We work with you to write message templates that match your clinic's voice. Typically a missed-visit message sounds something like: "Hi Marcus, we missed you at Apex PT today. Want to get rescheduled? Here's a link to find a time: [link]." We never use clinical pressure language. You review and approve every template before it goes live.
Absolutely. Every message includes a STOP opt-out per TCPA regulations. When a patient replies STOP, all automated messaging to that number is immediately suppressed and logged. You can also manually opt patients out from the admin dashboard at any time.
Most clinics are fully live within 7 days of the kickoff call. Day 1–3 is integration and build. Day 4–5 is message template review with you. Day 6–7 is testing on a real referral. We do a 30-minute live walkthrough with your team before flipping everything on.
Get Started
Book a free 15-minute audit. We'll pull up your referral conversion rate, no-show number, and show you the revenue impact in plain numbers — before you spend a dollar.
15 minutes. No sales deck. You'll know exactly what's possible for your clinic.